Pre-Hire Session

What do I need to bring?

• Form I-9 Acceptable Documents:
• List A Documents
• U.S. Passport or U.S. Passport Card
• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
• Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
• Employment Authorization Document that contains a photograph (Form I-766)
• Foreign passport with Form I-94 or Form I-94A with Arrival-Departure Record, and containing an endorsement to work
• Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
• List B Documents
• Social Security Card (required as a condition of employment)
• Valid Picture ID (e.g. valid driver’s license/state issued ID/passport/permanent resident card/employment authorization card-if applicable)

How do I submit my official transcript(s) or service record(s)?

Once the hiring process is complete and you are an active employee of the district, please submit your official transcript(s) or service record(s) to Human Resources via OneSource Employee Self-Service.

After obtaining your official transcript(s) or service record(s), ensure they are accurate, and then upload them using the following steps:

How to Submit Documents via OneSource:

• Visit: www.houstonisd.org/OneSource (using Internet Explorer)
• Log-in: Use the same HISD username and password that you use to sign in to your HISD computer
• Navigate: Contracts & Forms, then click on “HR Documents – Service Records and Transcripts” and follow the prompts.

When preparing a service record for submission, teachers or school district employees should ensure the following:

• Personal Information: Full legal name, employee ID or Social Security number, and signature.
• Employment Dates: Accurate start and end dates for each period of employment.
• Position Titles: List all positions held, including any promotions or role changes.
• Service Credit: Ensure the record accurately reflects full-time, part-time, and temporary positions.
• Leave Balances: Include prior year balance, earned leave, used leave, and end-of-year balance.
• Signatures and Approvals: Ensure the record is signed by the appropriate district official.
• Experience Credit: To receive service credit for prior work experience, new hires under a Teacher Placement Table must submit service records within 30 calendar days of start date to receive a retroactive starting pay adjustment. Otherwise, the effective date of change is the date upon which the Compensation Department receives the official service record. It is the responsibility of the employee to provide all official documentation.

Review all information for accuracy and completeness before submission.