Career and Technical Student Organizations (CTSOs) are co-curricular activities that enrich CTE programs of study, and provide students with opportunities to highlight their learning experiences through competitions, leadership skills, scholarships, and networking with professionals. 

**Students must be currently enrolled in or have taken a CTE course related to the respective CTSO to partake in organizational membership.

Overview

The term ‘career and technical student organization’ means an organization for students enrolled in a career and technical education program that engages in career and technical education activities as an integral part of the instructional program.

State charters for Texas CTSOs are held by the Texas Education Agency (TEA), which has the responsibility for leadership and fiscal oversight of each organization, as well as integration of CTSO activities into a state-approved CTE program of study. TEA sponsors the following CTSOs:

1. Texas FFA
2. Texas Future Business Leaders of America
3. Skills USA Texas
4. Texas Association of Future Educators
5. Texas Business Professionals of America
6. Texas DECA
7. Texas Family Career and Community Leaders Association
8. Texas Health Occupations Student Association
9. Texas Technology Student Association

For a quick overview of the policies and procedures teachers need to be aware of with regard to CTE student organizations, view the CTSO Advisor Checklist

The Texas Education Agency (TEA) has best aligned the following 9 state-approved CTSOs to each of the clusters below.

Sponsor Expectations

1. The CTSO sponsor shall inform Campus and Central Office Administrators of the desire to sponsor a CTSO which aligns to CTE courses taught by completing and submitting CTSO Sponsor Commitment Form.
2. The CTSO sponsor shall have a policy providing membership opportunities to students currently enrolled in a state approved CTE program of study.  The organization shall be inclusive to members of special populations.
3. The CTSO sponsor shall serve as the representative to provide oversight for the Membership roster. Chapter dues must be received and processed by the state and/or national organization.
4. The CTSO sponsor shall be involved in the day-to-day operations (membership dues, chapter meetings, community service, finances, conference/competition attendance, fundraisers) of a CTSO as co-curricular activities that are extensions of the CTE courses.
5. The CTSO teacher/sponsor shall be responsible for ensuring financial accountability and implement checks and balances to accomplish the organization’s purposes at the campus level. Sponsor shall have financial reports of all receipts and payments available for review by Campus Administrators or CTE Central Office Personnel.

CTSO Chapter Requirements

1. The CTSO shall implement chapter Bylaws and/or Policies & Procedures including chapter officers (minimum President, Secretary, Treasurer) for the effective operation and fiscal management of the CTSO.
2. The CTSO shall hold monthly chapter meetings September – December and January – April. Documentation for each meeting must include an Agenda, Sign-in Sheet, and Meeting Minutes. Officer and/or Parent meetings are not considered chapter meetings.
3. The CTSO must participate in at least (1) one community service event in the Fall and (1) one in the Spring semester. Community Service events are defined as partnership with an organization in the Houston community where chapter members provide a good will effort to the Houston community. Examples of Community Service are Habitat for Humanity, Blood Drive, Toys for Tots, Long Term Care Facility Events, Houston Food Bank, Big Brother/Big Sister, Adopt a Road Clean Up, Military service and donation drives for named organization.
   Events that serve as benefit to CTSO chapter and/or school facilities will not be considered.
4. The CTSO must participate in at least one local leadership conference activity sponsored through the CTSO. The activity can be a district/regional/area conference. The event should contain opportunities for students to network, gain employability skills, personal development, teamwork, chapter leadership knowledge and participate in competitive events.
5. The CTSO is encouraged to participate in chapter fundraising to assist with costs of student participation and travel for leadership conference and/or competitive events.

Sponsorship Payment Requirements

Campus Commitment – The Commitment to Sponsor a CTSO form must be completed, signed by the campus Principal and submitted to the CTE department by 

Friday, September 18, 2023. This form will remain on file with the District CTE Department.

Access CTSO Campus Commitment Form

The following requirements must be completed and documented in the CTSO Portfolio to be eligible to receive extra duty pay:

1.  Chapter Documentation
   — Copy of Chapter Bylaws or Policies & Procedures
   — List of Chapter Officers (minimum President, Secretary, Treasurer)
   — Membership Roster from State/National Organization including student demographic information
   — Receipt from State/National Organization showing paid membership.
2. Chapter Meetings
   — Monthly chapter meeting September – December and January – April, outside of school hours or during lunch time
   — Agenda for monthly meeting prepared by chapter officers
   — Sign in sheet for monthly meeting with student signatures, not electronic check in
   — Meeting minutes for monthly meeting prepared and signed by chapter Secretary
   — Optional: Documentation for Officer and/or Parent meetings.
3. Chapter Community Service (Fall and Spring semester)
   — Description of event purpose, organization to benefit and service activity to be completed
   — Roster of attendees
   — Event re-cap prepared by chapter officer(s) who attended
   — Group photo, event program and/or other event documentation.
4. Chapter Leadership Conference (minimum one per school year)
   — Receipt showing registration for event and fees paid if required
   — Roster of attendees
   — Event re-cap prepared by chapter officer(s) who attended
   — Group photo, event program and/or other event documentation.
5. Chapter Fundraising
   — Description of chapter fundraiser prepared by officers
   — Receipt of funds collected for deposit.
6. Chapter Financials
   — Copy of CTSO activity account statement showing all funds received and distributed from Business Manager
7. Extra Duty Pay Form
   — Hours submitted must be relevant to chapter requirements.
   — Each Sponsor must complete an individual Extra Duty Pay Form.           

Access CTSO Stipend Request Form

DEADLINE FOR PORTFOLIO SUBMISSION:
CTSO Portfolio and Extra Duty Pay Reimbursement Form must be submitted by:
Fall Semester: Tuesday, January 30, 2024
Spring Semester: Monday, May13, 2024

Please submit your portfolio electronically through Bulb Platform. 

Access CTSO Sample Portfolio 

Sponsor Stipend

CTSO Sponsor is eligible to receive a stipend if all sponsor expectations and chapter requirements are met and submitted in CTSO Portfolio. Stipends are distributed based on the following qualifications of CTSO membership.  Multiple chapters of the same organization on a campus will be consolidated to one chapter to determine stipend eligibility.

— Member Roster – Membership is based on state and/or national organization roster showing paid.

— Active Members – Must have at least 50% of chapter members regularly attending chapter meetings and participating in community service and leadership conference.

— If Active Members is less than 50% stipend is subject to pro-rated amount.

IMPORTANT REMINDER:
**A CTSO Portfolio and Extra Duty Pay Reimbursement Form must be submitted in the Fall semester if you are sponsoring a CTSO for the entire school year.

CTSO stipends listed on the chart above will be split into two separate payments: half in Fall and half in Spring. We allocate funds for pay based on the Fall reimbursement submissions. Thus, the budget will not have sufficient funds to cover your Spring or full year reimbursement if we do not receive your reimbursement form by the Fall due date.

IMPORTANT REMINDER:
**A CTSO Portfolio and Extra Duty Pay Reimbursement Form must be submitted in the Fall semester if you are sponsoring a CTSO for the entire school year.

CTSO stipends listed on the chart above will be split into two separate payments: half in Fall and half in Spring. We allocate funds for pay based on the Fall reimbursement submissions. Thus, the budget will not have sufficient funds to cover your Spring or full year reimbursement if we do not receive your reimbursement form by the Fall due date.