Special Transfers

  • Grandparent Affidavit

    The Grandparent In District transfer is only for students with Parent/Guardians living outside HISD’s boundaries with a grandparent who lives within the boundaries of HISD. The grandparent must provide a substantial amount of after-school care for the student. The transfer is to the grandparent’s zoned school. Under TEC §25.001(b)(9) the Parent/Guardian and grandparent of a non-resident student requesting admission to HISD schools shall provide information on the grandparent’s residency and state the extent of after-school care to be provided by the grandparent. A substantial amount of after-school care consists of at least two hours per day for four days during a regular school day. The “Grandparent in District Affidavit” must be resubmitted annually and be notarized by a public notary.

    Selection of Eligible School: Students may only enroll in the HISD school to which the grandparent is zoned.

    Procedures for Applying:

    • Grandparent or Parent/Guardian obtains the Grandparent Care Affidavit from the HISD Portal, the receiving school, or the Office of School Choice.
    • Grandparent and Parent/Guardian complete the affidavit providing after-school care information and sign it in the presence of a Notary Public.
    • The completed affidavit is submitted to the Office of School Choice for processing.
    • The Grandparent Affidavit must be submitted each year the student is attending an HISD school.

     Approval Required: The Office of School Choice finalizes the approval of the Grandparent/Guardian Care Affidavit. The Grandparent/Guardian Care Affidavit will require to be renewed annually.  


    Hardship

    Approval may be granted for a student to attend a school near the parent’s place of employment or the child’s afterschool care or because of extenuating  circumstances that prevent the student from enrolling into their zoned school that also includes HISD resident employees who wish to enroll their child at a school close to their work location.  HISD resident student may be granted a transfer to a requested school due to extenuating circumstances and when the enrollment at the requested school is in the best interest of the student.

    Selection of Eligible Schools: Requested transfer Schools must be selected by the Area school office and the Office of School Choice. Both receiving and sending principals must approve the transfer. The school’s enrollment must not exceed 95% of building capacity as established by the School Support Office.

    Procedures for Applying:

    • Parent/Guardian obtains the transfer form from the HISD Portal, school, or the Office of School Choice.
    • Parent/Guardian completes a transfer form requesting the transfer with “Hardship” as the reason.
    • Approval of the Receiving school’s principal is required.
    • The completed transfer is submitted to the Office of School Choice for processing. 

    Approval Required: The Office of School Choice finalizes the Hardship transfer approval.

    Transportation: Transportation services are not provided.


    Homeless

    To the extent feasible, the district will attempt to keep a homeless child in the “school of origin,” except when doing so is contrary to the wishes of the child’s parent or guardian. Students impacted by Hurricane Harvey can attend the school of enrollment prior to the storm or their current zoned school.  As a condition of receiving funds under the McKinney-Vento Homeless Education Assistance Improvements Act, the district shall serve homeless children according to their best interests.

    Selection of Eligible Schools: The district will attempt to keep a homeless child in the school of origin, except when doing so is contrary to the wishes of the child’s parent/guardian. (“School of origin” means the school that the child attended when they became homeless or the school in which the child was last enrolled.) Factors to be considered when determining the best interests of the students are:

    • Continuity of instruction;
    • Age and grade placement of the student
    • Distance of the commute and its impact on the student’s education or special needs
    • Personal safety of the student
    • Student’s need for special instruction, such as Section 504 or special education and related services
    • Length of anticipated stay in a temporary shelter or other temporary location
    • Likely area of the family’s or youth’s future housing
    • Time remaining in the school year
    • School placement of siblings. 


    Procedures for Applying:
    The receiving school is required to enroll all homeless students and send via email a transfer application to the Office of School Choice. The school will maintain a copy of the Student Residency and Assistance Questionnaire on file and fax or email a copy to the State Compensatory Education, At Risk and Homeless Office.

    Approval Required: The Office of School Choice finalizes the Homeless Student transfer approval.

    Transportation: The District shall provide transportation to a homeless student assigned to attend the school of origin, as provided by law. If such a student ceases to be homeless, the District shall continue to provide transportation to and from the school of origin through the end of the school year if requested from the parent/guardian.


    Public Education Grant

    Students who are enrolled in schools that have been rated as low-performing by the Texas Education Agency in any of the last three years, or in which more than half of the students failed the TAAS/TAKS for two of any three consecutive years, may transfer to another school or another district of their choice.

    Description: TEC §29.202 establishes eligibility for the Public Education Grant-PEG program. Students who are enrolled in schools or 5th or 8th grade students enrolling the following year in a school that has been rated as low performing by the TEA in any of the last three years or in which more than half of the students failed the STAAR for any two of the preceding three years may transfer to another school or another district of their choice. Parent/Guardians must be notified of the provisions of this law by February 1. PEG student transfers will be reviewed annually by the building principal and can be discontinued at the end of the school year due to the student’s failure to follow Attendance Compliance policy and Student Code of Conduct.

    Selection of Eligible Schools: Schools rated as “Met Standards” by the TEA- Texas Education Agency or where more than 50 percent of the schools’ students passed the STAAR in two of the last three years and have Space Available as determined by Academic Services may accept PEG transfers.

    Procedures for Applying:

    • Parent/Guardian notification letters of eligibility for a PEG transfer with a list of schools with space available to accept PEG transfers is sent to the Parent/Guardian by the school of enrollment. 
    • Parent/Guardian obtains the transfer form from the HISD Portal, the receiving school, or Office of School Choice website.
    • Parent/Guardian completes a transfer form requesting the transfer with “Public Education Grant” as the reason.
    • Signature approval of sending or receiving principal is not required.
    • The completed signed transfer form is submitted to Office of School Choice for processing.
    • Priority must be given to students at risk of dropping out of school.
    • Any special programs for which the student is eligible must be offered at the receiving school.
    • Only one transfer is granted per school year per student. 

    Approval Required: The Office of School Choice processes the Public Education Grant transfer and notifies the Parent/Guardians of its status. The Office of School Support will advise the Office of School Choice annually if out-of-district PEG transfers will be accepted.

    Transportation: Transportation services are not provided.


    School-Based Employee

    HISD allows students to obtain a transfer to a school of choice if the HISD resident parents of the student’s work location is the requested school.

    Selection of Eligible Schools: The receiving school must have space available to accept the student. The parent or guardian must have legal custody of student and the requested school is the parent or guardians work location per HISD Human Resources.

    Procedures for Applying:

    • Parent/Guardian will complete a student transfer application form provided by the school, or from the Office of School Choice.
    • Student Transfer portal with “School-Based Employee” as the reason.
    • Signature approval of “School-Based Employee” school principal’s signature required.
    • The completed signed transfer form is submitted to Office of School Choice for processing.
    • School personnel with enter the Address Exemption as “School-Based Employee” into the Chancery system. 

     Approval Required: The Office of School Choice finalizes the “School-Based Employee” transfer approval.

    Transportation: Transportation services are not provided.


    Special Education

    Student requires a special education program not available at the zoned campus. Includes siblings of special education students as required by state law.  Services are available throughout the district for students with disabilities. The campus ARD/IEP committee determines which instructional and related services are required and recommends appropriate locations for services based on the IEP currently in effect. HISD provides transportation for students as determined by the ARD/IEP committee. In addition, students with disabilities are eligible to apply for all other types of transfers available to students without disabilities, including magnet transfer.   TEC §25.0343 provides for sibling transfers for students residing in the same household with a student who is transferred to another campus for the purpose of receiving Special Education services. Transportation is not required for a sibling transfer. This does not apply if the student receiving special education services resides in a residential facility.

    Selection of Eligible Schools: The campus ARD/IEP committee determines the nearest school with space that meets the program criteria for the student with disabilities.

    Procedures for Applying: A child is eligible for enrollment in a special education program if the ARD/IEP committee has recommended such placement. The ARD/IEP committee determines the nearest school with the necessary program if the zoned school does not provide such services. A Special Education designee and receiving principal must sign the Special Education transfer.

    Approval Required: The Office of School Choice processes the Special Education transfer and notifies the Parent/Guardians of the transfer’s status.

    Transportation: Transportation services is provided.


    Violent Crime Victim

    Section 9532 of the No Child Left Behind Act requires that each state ensure that students who are victims of a violent criminal act on school property have the option to transfer to a safe school within the local educational agency (LEA). Therefore, a student who becomes a victim on campus of violent criminal act is entitled to transfer to another grade appropriate campus with space available. Likewise TEC §25.0341 states that a district must provide a transfer to a victim of bullying and to a victim of sexual assault to a campus other than where the person who committed the offense attends. At the request of the Parent/Guardian of the victim, if the victim wishes to remain on the original campus, the student found guilty must be transferred to another campus or the DAEP.

    Selection of Eligible Schools: Schools eligible to receive Violent Crime Victim (VCV) transfers are selected by the Area School Office using criteria from NCLB and space availability.

    Procedures for Applying:

    • Parent/Guardian is notified in writing by school administrator on school letterhead of eligibility for VCV transfer within 10 school days of incident.
    • Parent/Guardian will have 30 calendar days from the date of notification to request the VCV transfer from the Office of School Choice School Office. 
    • The School Office will select the school to which the student may transfer to and notify the Office of School Choice of the transfer option.
    • Parent/Guardian will need to submit a copy of the transfer to a school within the local educational agency (LEA). Therefore, a student who becomes a victim on campus of violent criminal act is entitled to transfer to another grade appropriate campus with space available. Likewise TEC §25.0341 states that a district must provide a transfer to a victim of bullying and to a victim of sexual assault to a campus other than where the person who committed the offense attends. At the request of the Parent/Guardian or guardian of the victim, if the victim wishes to remain on the original campus, the student found guilty must be transferred to another campus or the DAEP.
    • The Schools Office will contact the school principals of the receiving schools to ensure that the building principals are aware of the VCV transfer and that building and special program capacities are considered when recommending the schools.
    • The School Office will notify the Office of School Choice of the school options provided to the Parent/Guardian.
    • The Office of School Choice will enter the VCV exception into Chancery and approve the transfer.
    • HC Student Information System will notify the transfer school registrar that the transfer is approved and allow the enrollment of the student.
    • Parent/Guardian has the option to decline the two school options offered. Parent/Guardian may seek another student transfer option for a school with space available and no transportation will be provided. 

     
    Transportation: Transportation will be provided for students qualifying for a VCV transfer only if an established transportation route is already available to the requested school and transportation is requested by the Parent/Guardian.