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Records Management

Security Access Forms:

AX - Departments (except Human Resources)

AX_Access_Form Current New.pdf 1.31 MB (Last Modified on October 24, 2023)

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AX - Human Resources

AX_Access_Form_HR New 2025.pdf 1.39 MB (Last Modified on February 7, 2025)

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Retention Schedules:

How to Read the Retention Schedule

Reading Retention Schedule Flyer 2023-05.pdf 163.49 KB (Last Modified on May 4, 2023)

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GR - Records Common to all Local Governments

(for paper and electronic records)

HISD Schedule GR - Effective 2016-04-17new.pdf 741.33 KB (Last Modified on June 16, 2022)

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SD - Records for Public School Districts

(for paper and electronic records)

HISD Schedule SD - Effective 2019-09-01.pdf 426.95 KB (Last Modified on June 16, 2022)

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Local Schedule PS - For use by HISD Police Department only

(for paper and electronic records)

Schedule PS - Effective 2019-03-25.pdf 658.52 KB (Last Modified on September 29, 2021)

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Forms/Instructions - Departments:

Packing Records For The Move

PACKING RECORDS FOR THE MOVE rev 2023-05-17.pdf 28.01 KB (Last Modified on April 11, 2024)

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DIS Step For Consult Form

DIS Steps for Consult.docx 92.84 KB (Last Modified on September 26, 2023)

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On-Demand Shred Bin Request

On-Demand Shred Bin Request.pdf 203.66 KB (Last Modified on July 16, 2018)

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Box Label - Form

Box_Label_Copy.doc 42.00 KB (Last Modified on January 5, 2017)

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Packing a Records Storage Box

Packing a Records Storage Box 2023-11-15.pdf 222.01 KB (Last Modified on November 16, 2023)

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Records Destruction Authorization - Form

Destruction_Request Form.docx 33.74 KB (Last Modified on January 5, 2017)

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Records Destruction Authorization - Instructions

Destruction Instruction.pdf 21.7 KB (Last Modified on July 25, 2024)

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Request to Digitize Records Form

Request to Digitize Records Form.pdf 17.56 KB (Last Modified on September 26, 2023)

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Request to Transfer Records - Form

Transfer Form.rtf 78.40 KB (Last Modified on January 6, 2017)

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Transferring General Records - Instructions

Transferring General Records- Instructions.pdf 670.36 KB (Last Modified on July 7, 2021)

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Forms/Instructions - Schools:

Box Inventory Log - Form

BOX_INVENTORY_LOG-School.doc 50.00 KB (Last Modified on January 5, 2017)

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Box Label_Records-Storage - Form

Box_Label_Records-School_Storage.doc 34.50 KB (Last Modified on January 5, 2017)

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Records Destruction Authorization - Form

Destruction_Request Form.docx 33.74 KB (Last Modified on January 5, 2017)

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Records Destruction Authorization - Instructions

Destruction Instruction.pdf 21.7 KB (Last Modified on July 25, 2024)

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Special Education Box Inventory - Form

Special_Ed_Box_Inventory_Revised.xlsx 11.39 KB (Last Modified on January 5, 2017)

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Transferring Special Education Records - Instructions

SPED Trnsfr Procedures.doc.rtf 1.92 MB (Last Modified on May 4, 2021)

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Training Videos

Additional Resources:

HISD Cybersecurity

HISD Cybersecurity Awareness Topics

(Last Modified about a minute ago)

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2022-2023 Registrar Meeting

2022 Registrar Meeting 2022-0212.pptx 1.77 MB (Last Modified on December 12, 2022)

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Nutrition Services Training July 2021

Nutrition Services Training July 2021.pptx 11.47 MB (Last Modified on September 22, 2021)

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SPED Transfer

PowerPoint Presentation- SPED Transfer.pptx 992.73 KB (Last Modified on July 24, 2024)

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The Texas Record

- FAQ: Who is the custodian of this record?

- What is a record regarding government or agency websites?

- How Long is "AV"?

- Official Record Copy

(Last Modified about a minute ago)

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Service Level Agreement

Service Level Agreement - July 2018.docx 142.76 KB (Last Modified on July 10, 2018)

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RM Services Flyer

Records Management Flyer.pdf 626.37 KB (Last Modified on January 6, 2017)

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Best Practices Flyer

J96434_RecordsManagementFlier.pdf 651.65 KB (Last Modified on January 5, 2017)

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